PropPilot.ai
The problem nobody wants to see
Every minute that passes without responding to a real estate lead, the chances of conversion drop dramatically. This isn’t an opinion — it’s backed by multiple studies.
According to a study by Lead Response Management, a lead contacted within the first 5 minutes is 21 times more likely to qualify than one contacted after 30 minutes.
“78% of buyers close with the first company that responds to them.” — InsideSales.com
The numbers that hurt
Let’s look at a typical real estate brokerage:
| Metric | Value |
|---|---|
| Leads per month | 100 |
| Average response time | 2 hours |
| Current conversion rate | 3% |
| Average deal size | AED 2,000,000 |
| Average commission | 2% |
With a 2-hour response time, that brokerage is losing leads that could represent thousands in monthly commissions.
How much is it costing you? Use our free Lead Loss Calculator to see the real impact on your revenue.
Why we respond late
Most agencies don’t respond late out of negligence. They do it because:
- Volume: Managing leads from multiple portals (Property Finder, Bayut, website) is chaotic
- Hours: Leads come in at all hours, including weekends
- Prioritization: Without a system, leads pile up and get answered in order, not by urgency
- Resources: A sales team of 3-5 people can’t respond 24/7
The solution: instant response with AI
Intelligent automation allows you to respond to every lead in seconds, qualify them, and schedule an appointment with the right agent.
It’s not about replacing the agent. It’s about making sure that when the agent talks to the client, they already have all the information and the client has already received the attention they expect.
What changes with instant response
- Contact rate: from 30% to 85%
- Response time: from 2 hours to 3 seconds
- Qualification: automatic before the first call
- Availability: 24/7, including holidays
Conclusion
Responding late isn’t just losing a lead. It’s handing a client to your competition. Want to know how your brokerage actually performs? Request a free Mystery Shopper audit and find out. In a market where the difference between closing or losing a deal can come down to minutes, response speed isn’t a luxury — it’s a necessity.